Sales Support - Sales Administrator

Department: Sales Support
Reports To: Executive Vice President
Location: South Kansas City, MO Plant

Position Overview

The Sales Administrator is a member of the Sales Support Team. This is an administrative position working together with Sales Support Manager, VP of Sales, National Sales Manager, and the Product Group Sales Managers specifically relating to routine report generation & travel planning.

Essential Job Functions

  • Reporting:
    Generates, prints, reconciles, and distributes the routine series of sales reports on a monthly, quarterly, and annual basis for each agency and territory division.
    Generates prints & transmits monthly sales data and rebate information for Buying Groups and corporate accounts.
    Generate, reconcile, and distribute monthly Year to Date reports to Executives.
    Posts monthly sales reports to Rep Portal for reps.
    Generates, prints and compile reports for Vendor Conferences and Buying Group Convention meetings.
    Maintains and verifies monthly Sales Starts for Rep Territories.
  • Planning and Coordination
    Coordinates Sales Dept. travel: registrations, hotel arrangements and car rental requested by sales staff.
    Coordinates special meeting/training event needs when requested for local and non-local events.
    Coordinates all plant tour travel, meals, accommodations, and entertainment.
    Compile all plant tour information and prepare booklet.
    Maintain worksheets on visitor contact information and sales history.
    Maintain and document all expenses related to Sales travel.
  • General Miscellaneous
    Generates information and reports of various types when requested from reps, PGSM’s and other members of management.
    Prepares letters and correspondence for VP of Sales, National Sales Manager and Inside Sales Manager as needed.
    Coordinates the sending of Christmas cards & gifts to customers and reps.
    Coordinate sending Sioux Chief calendars to reps.
    Orders wearables for sales department.
    Maintaining status of Ad Specialty inventory items on the Dashboard.
    Maintain non-inventory Ad Specialty items.
    Maintains Rep Contact Listing and Rep changes in SCM View, Rep Spreadsheets, Outlook Contact List on the network.
    Maintains territory maps of Regional Sales and Regional Sales Support.
    Maintains Zip Code Breakdown spreadsheet.
    Maintains co-op event expenditures & ad specialty expenditures by agency & enters into Commission Database
    Review and submit all Sales Dept. and PGB Dept. expense reports to Accounting for processing.
    Customer Master Maintenance, review, and update member codes, CC6 and CC8.
    Processing specific tasks directly requested by Pricing Director, Accounting, and Application Support and Sales personnel.
    Enter Purchase Orders as needed.
    Reconcile monthly vehicle rental statements.
    Maintain Rep card lines.
    Facilitates the sending of all Rep Memos and newsletter I.e. ‘Tales of the Sale’.
    Facilitates the sending of New Product Announcements to all Buying Group Members & various National Wholesalers.
    Maintains annual chronological rep memo binder.
    Other duties as assigned. 


  • Good people skills, able to work alongside Sales Team, take and provide constructive feedback.
  • Strong organizational skills. Able to multitask and meet due dates.
  • Good grammatical skills. Able to proof read articles, letters, memos.
  • Able to perform basic reporting analytics, comparing data for accuracy, consistency.
  • Proficient in MS Office products, Word and Excel. Familiar with PowerPoint.
  • Able to learn and become proficient in SCM View, Goldmine CRM.

To Apply

Please submit all resumes with experience and qualifications to No phone calls or recruiters please.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.